1.0 always up to date and running to the

1.0 Task 1 1.1 Describe the potential promptsthat initiate the installation of new or upgraded software 1.1.1 Problems with existingsystemsFirstly the softwaremay be unstable and may no longer be supported by the hardware.  This will cause a multitude of problems ifthe software is not supported.  This mayonly need to be reinstalled to fix it or in the worst case this will need asoftware upgrade.  Depending on whichsoftware the user is currently running, this may cost the user a lot of money.

1.1.2 HardwareWhen a user purchasesnew hardware this will cause the existing software within the computer todetect that there is new hardware.

Best services for writing your paper according to Trustpilot

Premium Partner
From $18.00 per page
4,8 / 5
4,80
Writers Experience
4,80
Delivery
4,90
Support
4,70
Price
Recommended Service
From $13.90 per page
4,6 / 5
4,70
Writers Experience
4,70
Delivery
4,60
Support
4,60
Price
From $20.00 per page
4,5 / 5
4,80
Writers Experience
4,50
Delivery
4,40
Support
4,10
Price
* All Partners were chosen among 50+ writing services by our Customer Satisfaction Team

  Mostoperating systems detect when new hardware is installed so this may cause theexisting software not to run.  This meansthat the current software may not be supported by the new hardware.  1.1.3 External Prompts forsoftware bug fixesThe most commonexternal prompt for software bug fixes would be vendors.

  Vendors release bug fixes for software forissues such as hanging or crashing. These vendors can be installed to avoid these types of issues.  Another type of external prompt would be thatsome software checks online for updates on different things such as start-upand prompts.

For example iPhonesand Windows OSs do this to ensure that the product is always up to date andrunning to the best of its ability. 1.1.4 Company PolicyA lot of companies and businesses areconstantly trying to stay up to date with the latest software andupgrades.  A company or business maydecide to upgrade to a different software such as MS Office or upgrade to Photoshop.

  The decision to move to a new version of SoftwareCompany wide may allow for different things such as files to be shared a lotmore easily. 1.1.5 Security ImprovementAnother potentialprompt to install new or upgrade software would be security vulnerabilities.  For example the security precautions whichwere taken for the previous software may not be sufficient for the new softwareafter being installed/upgraded.  Theprevious software may not have been secure enough for the user and theinformation/data they were holding may have been too important.  1.2 Explain the advantages anddisadvantages of installing and upgrading software AdvantagesPerformance speeds of the computerwill increase if the software is upgraded.

 The computer will be able to perform different processes faster thanbefore.  Some of these processes includeopening programs and surfing the web faster than before.By installing and upgrading software it may fix existing bugs andproblems within the computer.

  These bugsmay have caused the computer to shut down or crash.  By installing software which is designed topatch these bugs or problems will fix them and they will no longer be a problemto the computer.Improved security will also be an advantage to installing and upgradingsoftware.  The previous software withinthe computer will most likely have worse security than the new software.

  Security is a very important feature within acomputer, especially within a business. The business may be holding customers personal information and it isvery important to keep that information secure. By having improved security it will prevent hackers from accessing theprivate information.After installing and upgrading the software there may be new featuresincluded within the upgraded software. This will give the user/business new functions to use.

  This may increase productivity within thebusiness as the new functions within the new software could help the work bedone faster and more efficiently. DisadvantagesInstalling and upgrading the softwaremay cost money.  The upgrade may be worththe money or it may not be.  This willmake a business evaluate if the upgrade is worth the money.

  This is to ensure that the business isn’tspending money that doesn’t need to be spent.Some upgrades are designed to fix bugswithin the computer but some can cause bugs and problem to occur within thecomputer.  This is a common occurrencewhen installing upgrades for software. This could prove very costly to a business as they will have to stopsales and attend to the problem within the computer.  This will prevent the business from makingmoney during this time.

If new upgrades are installed withinthe computer it may cause workers within a businesses to require training tounderstand the new features.  This isbecause tools may have been moved to a different location within the softwareor the tools may have been replaced with more advanced tools.  This means that the workers will need to betrained to work the new tools.  This willtherefore cost the business more money to train the workers on how to use thenew tools.  The main concern for a business wouldbe if the upgrade or software does the job. The business would have to spend time to discover if the upgrade or newsoftware functions efficiently with the business.

This would waste thebusinesses time when they could be making sales.  This will therefore need to be checked duringa time where there are no sales being made within the business. 2.0 Task 2 2.1 Justify to the managers why upgradingtheir anti-virus software would be advisable There are many different advantages toupgrading your anti-virus software.  Thefirst reason to upgrade is a very obvious reason but still a very importantreason.  The first reason is to protectfrom viruses.  Viruses are a type ofmalware which attacks computers and their software.

  There are many different types of viruses andeach has its own unique impact.  Each onewill attack different parts of software within a computer.  Viruses are very easily spread betweendifferent computer systems.  They arecommonly transmitted through emails or corrupt websites.

 Another reason to upgrade anti-virussoftware is to be protected from spyware. Spyware is a type of software which can be transmitted to your computerby different ways such as emails or corrupt websites.  Spyware once on your computer system caninfect your computer and spy on the user. The spyware will identify all of your personal details stored within thecomputer.

  This includes personal detailsand bank details.  The spyware can storedata in real time, which means that it can be accessed immediately by theoperator of the spyware.  This is a bigreason for why your anti-virus software should be upgraded. Another reason to upgrade anti-virussoftware is to be protected from spam mail.

 As previously discussed one of the main ways to transmit viruses andother unwanted software is through emails. A main cause of spam mail could be the result of a virus already storedwithin your computer.  This type of viruswill cause you to receive a lot of unwanted emails.  Within these emails may also be multipleother viruses which can be transmitted to your computer.  This can all be prevented by upgradinganti-virus software.

 By upgrading anti-virus software it willallow the user to do boot-time scans of the hard drive.  Some viruses are so sophisticated that evenwhen you delete them they duplicate to form another virus.  This is where the boot-time scan can come inuseful as it will shut down Windows and completely restart the whole computersystem.  It will then scan the entirehard drive of the computer system to detect viruses and different forms ofmalware.

  As the operation system hasbeen deactivated any virus or form of malware found during the scan will beunable to duplicate and therefore not be able to avoid deletion.    3.0 Task 3 3.1 Describe the potential risksof installing or upgrading softwareIn the following paragraphs I will bedescribing three different potential risks of installing or upgrading softwarewithin a computer system.  Wheninstalling and upgrading software there are a lot of risks.

  Some risks can be avoided but some areinevitable. 3.1.2 Potential Loss of ServiceWhen installing and upgrading software abusiness must take time to do this.

  Thismay take up to a few hours at a time to do so. This can have major effects on a business as the business will have tobecome inactive for this period of time to allow the install or upgrade to becompleted and the implemented properly. This will cause the business to lose out on sales and therefore makeless profit.  This is why the businessshould organize for the install or upgrade to be done at an appropriate timee.

g. during the night or during the most inactive customer hours.  If the installs or upgrades are done at theseappropriate times it will allow the business to not lose out on as many salesand also have a better system after doing the installs and upgrades. 3.

1.2 Incompatibility IssuesBefore installing and upgrading softwarethe business must ensure that the upgrades that will be installed must becompatible with the current computer system. If the upgrades are not compatible with the current computer system thiswill cause the business major setbacks as the must either purchase new hardwarethat the upgrades are compatible with, or install different upgrades which arecompatible with the current computer system. This will also cause the business to become inactive for a period of timeto fix this problem.  This in both caseswill cause the business additional money which they did not originally want tospend.  This is why the business mustensure that the upgrades that will be installed must be compatible with thecurrent computer system before installing.

 3.1.2 Risk Reduction MeasuresIt is important for abusiness to reduce the amount of risks that may occur when installing orupgrading software.

  One of the mainmethods to reduce risks is backups.  Byhaving backups of data it will allow a user/business to still have that dataafter the original copy of the data was lost. Another method to reduce risks is to install or upgrade at low risktimes.  This will ensure that thebusiness isn’t losing out on a lot of business because a low risk time would bewhen a business is most inactive.

  Thiswill allow the business to continue to work efficiently after the upgrade orinstall is complete and implemented correctly. Another method is incremental installation to allow a business to test thenew installation or upgrade before implementing it within every computersystem.  This will allow the business tosee whether they want to carry out the installation or upgrade on all of theother computer systems before doing so.

 It will show the business how the new installation or upgrade runs andworks with the business’s needs. 3.2 Evaluate the potential risksof installing and upgrading software and explain how the risks could be minimized Before installing and upgrading softwareyou must first have an action plan to ensure that the people who are doing thework will know what to do and know how to do it in the most efficient way.  If you rush into installing and upgradingsoftware without having a plan it will be very difficult for the people who aredoing the work as they will not have a structured plan to follow. It is also very important to have arecovery plan before installing and upgrading software as something may gowrong and a process may have to be repeated.

 Having a recovery plan will allow the people who are doing the workprevent anything serious from going wrong when upgrading and installingsoftware. When installing and upgrading software abusiness must take time to do this due to potential loss of service.  This may take up to a few hours at a time todo so.  This can have major effects on abusiness as the business will have to become inactive for this period of timeto allow the install or upgrade to be completed and the implementedproperly.  This will cause the businessto lose out on sales and therefore make less profit.  This is why the business should organize forthe install or upgrade to be done at an appropriate time e.g.

during the nightor during the most inactive customer hours. If the installs or upgrades are done at these appropriate times it willallow the business to not lose out on as many sales and also have a bettersystem after doing the installs and upgrades. Before installing and upgrading softwarethe business must ensure that the upgrades that will be installed must becompatible with the current computer system.

 If the upgrades are not compatible with the current computer system thiswill cause the business major setbacks as the must either purchase new hardwarethat the upgrades are compatible with, or install different upgrades which arecompatible with the current computer system. This will also cause the business to become inactive for a period oftime to fix this problem.  This in bothcases will cause the business additional money which they did not originallywant to spend.

  This is why the businessmust ensure that the upgrades that will be installed must be compatible withthe current computer system before installing. It is important for abusiness to reduce the amount of risks that may occur when installing orupgrading software.  One of the mainmethods to reduce risks is backups.  Byhaving backups of data it will allow a user/business to still have that dataafter the original copy of the data was lost. Another method to reduce risks is to install or upgrade at low risktimes.  This will ensure that thebusiness isn’t losing out on a lot of business because a low risk time would bewhen a business is most inactive.  Thiswill allow the business to continue to work efficiently after the upgrade orinstall is complete and implemented correctly. Another method is incremental installation to allow a business to testthe new installation or upgrade before implementing it within every computersystem.

  This will allow the business tosee whether they want to carry out the installation or upgrade on all of theother computer systems before doing so. It will show the business how the new installation or upgrade runs andworks with the business’s needs. All of these differentrisks can be very damaging to the computer system and the business.  Each of them should be avoided at all coststo prevent anything from going wrong. Potential loss of service is a major risk as it will cause the wholebusiness to go offline until the problem is fixed.  Incompatibility issues is also a major riskbut not as major as potential loss of service.

 Incompatibility issues will affect the business in a financial sense butcan be fixed while the business stays online. Risk reduction measures are also a major factor which will need to beincluded when installing and upgrading software.  If not included they can cause the businessto go offline for a substantial amount of time due to a potential riskoccurring